Leading multinational telecom group

Operating across multiple telecom brands, markets, and procurement organizations, the company faced significant complexity in synchronizing procurement workflows globally. Different operating companies relied on different systems, organizational structures, and procurement processes, making standardization efforts extremely difficult. Procurement intake was internally described as “fragmented and chaotic,” while users often experienced procurement as a “black box” that required constant email follow-up to understand request progress.

The organization needed a flexible orchestration platform capable of harmonizing disparate systems and workflows without forcing every market into a rigid standardized model. At the same time, the company wanted to improve visibility, streamline contract-to-PO workflows, and create a more intuitive procurement experience for business stakeholders across all operating companies.

ORO implemented a centralized procurement orchestration platform that unified intake, sourcing, contracting, and requisition workflows into a single procurement front door. The solution orchestrated workflows across GEP, Oracle, SAP, OneTrust, and Power BI while supporting sourcing, category management, contracts, spend analysis, and procurement reporting across multiple business entities.

Key capabilities included:

• Unified procurement front door across operating companies
• Intake, sourcing, contracting, and requisition orchestration
• Phased rollout starting with Front Door, then sourcing and contracts
• Highly configurable workflows tailored to each market
• Integrations with GEP, Oracle, SAP, OneTrust, and Power BI
• Ongoing expansion with Amazon Business, Sirion, and Fairmarkit

The centralized intake model transformed procurement from a fragmented and opaque process into a streamlined, transparent experience across 10 companies and 5 category trees. Business users gained real-time visibility into request progress, eliminating the need to chase procurement teams through emails and manual follow-up. The intuitive front door experience also enabled rapid adoption with minimal training requirements for stakeholders.

Key outcomes included:

• Unified procurement across 10 companies and 5 category trees
• Real-time visibility into request progress for business users
• Accelerated contract-to-PO workflows
• Increased buying channel adoption
• Initial go-live in just 5 weeks
• Personalized procurement experience per market

"There is no black box. Business users don’t need just to send emails, follow up, or chase procurement, because the progress is very visible.All of this is bringing us to efficiency: efficiency on our side, efficiency on the business stakeholder side, and also improving the customer experience… orchestration allows us to unlock this value." — Director of Procurement Technology and Enablement